PREPARE A PLAN
MAKE A KIT
BE INFORMED
SPECIAL NEEDS


Make a Plan for Work

Ask your employer about the emergency plans for each worksite. You should add this information into your family’s emergency plans. If none exist, volunteer to help develop one. This will help everyone in your workplace stay safe in the event of a disaster.



Tips for Employers

If you are an employer, plan to stay in business. By being prepared, you can weather both natural and man-made disasters and return to normal business operations. Planning today will not only help protect your business investment and livelihood, it will also support your:
  • Employees
  • Customers
  • Community
  • Local Economy
  • Country

Here are some tips and resources to help you get started:
  1. Assess your risks and vulnerabilities:
         - Identify operations and personnel need for survival and recovery.
         - Establish procedures for chain of command .
         - Include staff in all levels of planning.
         - Identify key suppliers, vendors and shippers.
         - Print out a list of these suppliers, vendors and shippers,
           including contact names, phone numbers, addresses, and so forth,
           and be sure each member on your executive or management team
           has a copy of this document stored off-site.
         - Ask about their emergency plans.
         - Have a plan if your facility is not accessible.
         - Review your needs periodically and update your planning as needed.
         - Consider establishing a “phone tree”, so, in the event you need to        communicate with the entire staff outside of normal business hours,
           a protocol is established which can be easily followed. 


  2. Communicate with Management and Employees:
         - Use company communications like newsletters, emails and websites.
         - Have a central out of town contact number for employee messages.
         - Ask employees with special needs how you can help them prepare.
         - Practice your plans regularly with co-workers.
         - Promote family and individual preparedness.


  3. Plan to Stay or Go:
         - Have a company plan to "shelter-in-place" or leave the premises.
         - Check news reports for the latest information.


  4. Make a Plan to Go:
         - Decide how to move workers and visitors quickly and effectively.
         - Have individual evacuation plans for multi-location businesses.
         - Coordinate and practice with neighboring businesses, tenants, etc. to        avoid confusion.


  5. Make a Plan to Stay:
         - Learn how to "Shelter in Place".
         - Have enough emergency supplies on hand for your entire workforce
           and any visitors.


  6. Write a Crisis Communication Plan:
         - Detail how your organization will communicate with        audiences (employees, officials, customers, etc.) after a disaster.


  7. Support Employee Health After a Disaster:
         - Facilitate company recovery by re-establishing regular
           business routines.
         - Offer professional counselors to help workers past any resulting
           fears and anxieties.
         - Give employees time to ensure their family's health and safety.


  8. Review Insurance Coverage:
         - Make sure your insurance coverage is up-to-date adequate for
           your needs.
         - Know what your policy covers and what it does not.
         - Have insurance claim contact information accessible.


  9. Prepare for Utility Interruptions:
         - Make back-up plans for extended outages.
         - Ask your service providers about emergency alternatives.


  10. Secure Facilities, Buildings and Plants:
         - Install fire extinguishers, smoke alarms, and smoke detectors.
         - Make a plan for mail safety.
         - Secure valuable equipment.
         - Have your Heating Ventilation Air Conditioning (HVAC) system        inspected and maintained.
         - Consider upgrading your building's filtration system to protect
           against airborne threats.


  11. Improve Cyber Security:
         - Protect your data and Information Technology (IT) systems.
         - Use anti-virus software and keep it up to date.
         - Don't open email from unknown sources.
         - Use uncommon passwords.
         - Have computer firewalls installed.
         - Back up your data regularly.
         - Update security patches regularly.


To learn more about how you can plan to stay in business, visit www.ready.gov/business.

Visit http://www.azein.gov to access real time updates during natural or human caused emergencies and disasters.

RESOURCES
LOCAL INFO
 
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